When using the presentation functionality, Skype for Business provides you with many options to be able to conduct sharing sessions effectively. Review the following information on how to use Presentation Tools within Skype for Business.
Presentation Tools
Skype for Business screen sharing screen small. Found that whenever we share screen in Skype for business we just had some gaps and the screen size showed small, no user was able to get a maximized screen view. But at a lower resolution setting on the web app computer the skype presentation can be viewed with the full screen visible.
After launching a message window, select the Present ( ) icon. The Presentation Tools menu displays.
From the Presentation Tools menu, you can select how you want to share information.
Select one of the following options to begin a presentation and to share information.
Menu Option | Description |
Present Desktop… | Select this option to share your desktop with the meeting/message. All message recipient(s) and meeting attendee(s) will be able to see your workstation’s desktop and the items that you display. |
Present Programs… | Select this option if you only want to share a specific program with the message recipient(s) and meeting attendee(s). Selecting this option aids in preventing the unintentional sharing of confidential information. |
Present PowerPoint Files… | Select this option if you want to display a PowerPoint presentation file with the message recipient(s) and meeting attendee(s). |
Add Attachments… | Select this option if you want to add attachments to the message/meeting window. You can attach image, sound, video, and other documents. |
Shared Notes… | Select this option if you have a Microsoft OneNote file that you would like to share with the message recipient(s) and meeting attendee(s). |
My Notes… | Select this option to choose the Microsoft OneNote notebook to which you want to add notes from this message/meeting. |
More… | Select this option to display additional menu items. From More…, you can select the Whiteboard, Poll, and Q & A. |
Manage Presentable Content | Select Manage Presentable Content to view and manage content that you have made available during messages/meetings within Skype for Business. |
Manage Notes | Select this option to work with Microsoft OneNote notebooks that you have created or edited during Skype for Business messages/meetings. |
Using the Whiteboard
Using the Whiteboard functionality within Skype for Business is simple and effective. The Whiteboard provides the ability for all participants to interact with communication tools to brainstorm ideas or work through concepts.
On the right side of the Whiteboard, you can select which tool you want to use on the Whiteboard. Select from one of the following options.
Menu Option | Description |
Laser Pointer ( ) | Select the Laser Pointer tool to use a laser pointer to draw your attendees attention to an item or area on the Whiteboard. |
Text Tool ( ) | Select the Text tool to insert a text area on the Whiteboard. Use the drop-down menu to adjust the color and size of the text. |
Pen Tool ( ) | Select the Pen tool to write on an area of the Whiteboard. Use the drop-down menu to adjust the color and size of the writing. |
Highlighter ( ) | Select the Highlighter tool to highlight on an area of the Whiteboard. Use the drop-down menu to adjust the color and size of the highlighting. |
Eraser Tool ( ) | Select the Eraser tool to remove an object on an area of the Whiteboard. |
Stamp Tool ( ) | Select the Stamp tool to place a checkmark or an X on an area of the Whiteboard. Use the drop-down menu to select a specific stamp. |
Shape Tool ( ) | Select the Shape tool to draw a shape on an area of the Whiteboard. Use the drop-down menu to adjust the color, size, and shape of the drawn. |
Delete Annotation ( ) | Select the Delete Annotations tool to remove a text area of the Whiteboard. |
More Options ( ) | Select the More Options tools to display a traditional Windows menu, containing such options as Copy, Paste, and Save As. |
Use these tools in conjunction with the Whiteboard to make the best use of Skype for Business and its resources.
Creating a Poll
During your sharing session, you may want to create a poll to gain a response from your participants. Skype for Business provides the option to create a poll. Select Present > More…> Poll. A screen similar to the following appears.
Enter a name for the poll, the question, and the poll choices. When you have finished entering these items, select the Create button. The poll is placed into the Skype for Business presentation area.
You can configure whether or not to allow participants to see the poll results, close the poll, and other actions, by selecting the Poll Actions menu.
Using the Q & A Feature
The Q & A feature provides the ability to perform a formal question and answer segment within your Skype for Business meeting/message. This feature is particularly useful when you have 3 or more message/meeting attendees and you want to be able to take and answer questions that have arisen from your presentation.
To access the Q & A feature, navigate to Present > More…> Q & A. A screen similar to the following displays.
The Q & A feature provides the ability to pick and choose which questions you will answer. All attendees can ask a question, but the other attendees will only see the question when you have entered an answer to that question.
You can end the Q & A session by selecting the Stop Q & A button.
Use the presentation features within Skype for Business as is appropriate for your needs.
Screen sharing is a feature of corporate calls that many of us have come to expect. If you need to share what you’re seeing for the purposes of support, collaboration, or really any reason, the steps to do so in Skype for Business are easy.
Check out the video above, or:
- At the bottom of the call window, click the monitor icon.
- Select Present Desktop, Present Programs, or Present PowerPointFiles.
- Select your screen, program, or file you want to share.
- Control your sharing activity with the sharing bar at the top of your screen.
- Click Stop Sharing to finish.